SafeStart International and all of its group companies are committed to full compliance with the General Data Protection Regulation (GDPR) and have established a robust data protection and privacy program to ensure the lawful, secure, and transparent handling of personal data. Our approach is grounded in continuous improvement, privacy engineering, and adherence to global security standards.
1. Data Inventory, Mapping, and Records of Processing Activities (RoPA)
We maintain a comprehensive Record of Processing Activities (RoPA) as mandated by Article 30. This record is continuously updated to reflect data flows, processing purposes, and retention periods for all personal data across our organization.
2. Privacy by Design and Default (Article 25)
Privacy and data protection are embedded into the design of our systems and processes. By default, we minimize the collection and storage of personal data and ensure all data processing is purpose-specific. This includes employing techniques such as pseudonymization, organizational controls, data masking, and encryption.
3. Data Protection Impact Assessments (DPIAs) and Risk Management
For high-risk processing activities, we conduct Data Protection Impact Assessments (DPIAs) in line with Article 35 to identify risks and implement appropriate mitigation strategies. This risk-based approach ensures compliance while safeguarding individual rights.
4. Data Subject Rights Management (Articles 12–23)
Our Data Subject Access Request (DSAR) management system ensures timely responses to data subject requests. This includes rights such as:
5. International Data Transfers and Standard Contractual Clauses (SCCs)
Where personal data is transferred outside the European Economic Area (EEA), we adhere to Chapter V of the GDPR. We utilize Standard Contractual Clauses (SCCs), ensuring adequate safeguards for cross-border data flows. Additionally, Transfer Impact Assessments (TIAs) are performed to evaluate risks in third countries.
6. Data Retention and Secure Deletion
Our data retention policies are based on the principles of data minimization and storage limitation (Article 5(1)(e)). We enforce automated data deletion schedules to ensure personal data is deleted once it is no longer required for its original purpose, in accordance with legal and regulatory requirements. Secure deletion processes are applied to both physical and digital records.
7. Security Measures and Industry Certifications
We have implemented a range of technical and organizational measures (TOMs) in compliance with Article 32 to protect personal data. These include:
Industry Certifications:
8. Third-Party Vendor Management
All third-party processors undergo strict vetting and due diligence to ensure compliance with GDPR. We have implemented Data Processing Agreements (DPAs) and continuously monitor vendor compliance through regular audits and assessments.
9. Ongoing Monitoring, Audits, and Continuous Improvement
Compliance is an ongoing process. We regularly audit our GDPR framework to identify areas for improvement. Our internal compliance team works closely with external auditors to ensure adherence to evolving regulatory requirements. Any gaps are addressed through a structured corrective action process.
Contact Information
For more information on our GDPR compliance program, international data transfer mechanisms, or to exercise your data protection rights, please contact:
privacy@ssi.safestart.com